Rules and Regulations

Contents

1. Head of Household Responsibilities
2. Common Elements (Lawns, Grounds)
3. Use of and Displaying of Decorations
4. Limited Common Elements (Decks)
5. Motor Vehicles/ Parking/RV Lot
6. Pets
7. Garage/Yard/Moving Sales
8. Insurance
9. Furnace/ Monitor/ Fireplace Inserts/ Chimney

10. Installation of Gas Lines/Kerosene Heaters
11. Dryer Vent Cleaning
12. Hot Water Tank Replacement
13. Satellite Dish Installation Policy
14. Skylight/Light Tube Installation Policy
15. Exterior Maintenance
16. Air Conditioners
17. Late Fee Policy
18. Violations
19. Amendments

 

In accordance with the By-Laws of the Association, Article III, Section 3.02 (f), the Board of Directors hereby adopts the following Rules and Regulations to further promote the well being of Eastview. These Rules and Regulations are in addition to those general rules contained in the By-Laws.

This revised and updated document supersedes The Eastview Condominium Association Rules and Regulations dated June 17, 1988, recorded July 1, 1988 in Vol 18, Page 288-290, Eastview Estates Rules and Regulations Amendment dated November 29, 1993, recorded January 11, 1994 in Vol 30, Page 674-678, Eastview Estates Rules and Regulations Amendment dated April 9, 1996, recorded May 2, 1996 in Vol 36, Page 338, Eastview Estates Rules and Regulations Amendment dated November 18, 2003, recorded November 19, 2003 in Vol 369, Page 559, and Eastview Estates Rules and Regulations Amendment dated October 22, 2004, recorded October 25, 2004 in Vol 384, Page 796 of the Town of Williston Land Records.

  1. Head of Household Responsibilities
    1. The head of the household is deemed responsible for maintaining the peace and neat appearance within and around their unit and limited common elements assigned thereto: (i.e., control of noise level of radios, stereos, and pets; trash, animal droppings). Reference By-Laws Article V, Section 5.08.8
    2. The By-Laws, Article V, Section 5.08.12.b states that the Rules and Regulations can be amended by the Board of Directors, including regulations on noise.
      1. Unit owners shall be held responsible for the actions (including noise) of their invitees, guests and children. Children’s play shall not be objectionable to other owners and any damage caused by invitees, guests or children shall be the responsibility of the unit owner. Each head of household is responsible for informing guests of these Rules & Regulations.
      2. Quiet hour will start at 10:00 p.m.
    3. Unit owners are responsible for their tenants and any lease shall reference these Rules and Regulations. See section 5.08 of Bylaws for details.
  2. Common Elements (Lawns, Grounds)
    1. The use of the common elements should not interfere with the peace and enjoyment of others. Courtesy should be considered when using the common elements so as not to interfere with the privacy of others. Particularly, in the back of the units when people are using their decks.
    2. Unit owners and/or occupants are not allowed to leave any item on the common elements. Any unattended items may be removed by management at the owner’s expense. Storage of trailers, bicycles, motorcycles, boats, firewood, etc., on common elements is prohibited. (Reference Rules and Regulations, Motor Vehicles/Parking/RV Lot, Item 5)
    3. No major automotive work is to be done on the common elements.
    4. No unit owner or renter may burn trash or refuse. All trash or refuse shall be stored in containers and kept in the garage. In the event that the trash collector refuses to accept any rubbish, it shall be the responsibility of the unit owner to remove the rubbish from the premises at their own expense.
    5. Rubbish/recycle bins are not to be put out the night before scheduled pickups. Trash and recycle bins are to be picked up at the end of day.
    6. The Eastview Board in December 2007 approved a fine of $25.00 per infraction for trash/recycle bins placed outside the evening before trash pickup. This fine also applies to littering the grounds that has to be removed by the association.
    7. Flower Garden Maintenance Policy:
      1. Unit owners may plant small flowers/flowering bush gardens behind their units. The plants should be of the small non-spreading variety. The planting of herbs or other invasive plants is not allowed. Due to the drainage system installed around the decks, trees or shrubs should not be planted in front of the decks as the roots can plug up the drainage pipe holes. Requests may be directed to the Eastview Board of Directors in writing with a drawing and type of plants.
      2. It is the responsibility of the unit owners to maintain these gardens. This includes keeping them weed free, trimming (on an annual basis) to keep growth under control, cleaning out the dead growth at the end of a season.
      3. If mulch is used it should be of the same type and color used in the common area gardens.
      4. Mulch and soil should be kept low and away from the decking to prevent rot. Replacement of deck facial boards due to flower garden soil rot will be at unit owner’s expense.
      5. Large heavy metal flower boxes are not to be hung on deck railings. Replacement or repair of deck railings due to weight of flower boxes will be at the unit owner’s expense.
      6. Unit owners may contract, at their own expense, with the landscaping personnel used by the Association to trim or maintain items they have planted.
      7. No unit owner may plant flowers, trees, bushes that will obstruct another unit owner’s view. Questions or requests are to be directed to the Eastview Board of Directors in writing for consideration and/or approval.
      8. When the unit is sold, it is the responsibility of the unit owner to either ensure that the new owner takes responsibility for the garden or to restore the area back to its original state. Failure to comply will result in the unit owner being charged for clean up and/or restoration. Unit owner garden status will be a condition of completing a Resale Certificate by the Eastview Board of Directors or Managing Agent, when a Unit Owner wishes to sell their unit.
  3. Use of and Displaying of Decorations
    1. Decorations displayed on the Common Elements must not cause any danger to the safety of the property, occupants, or visitors. Decorations that are determined to be a safety hazard will be required to be removed immediately by the Unit Owner. Failure to remove decorations will result in a daily fine, which the Board of Directors shall determine, until said decoration(s) are removed.
    2. Decorations should be modest and done for appropriate seasons.
    3. Holiday decorations may be hung/displayed after Thanksgiving and removed by the second Sunday in January.
    4. Decorations must not exceed a height of three(3) feet and forty-eight (48) inches in diameter and should not be run by an air compressor.
    5. Any decorations with electrical components must be appropriately cared for and not pose any fire hazard. The Board of Directors reserves the right to require immediate removal of any decoration that is determined to be a fire hazard.
    6. Any damages caused to the Common Elements by decorations will be the responsibility of the Unit Owner to repair and/or replace.
  4. Limited Common Elements (Decks)
    1. Due to potential fire hazards, use extreme care when using outdoor grills. DO NOT LEAVE LIGHTED GRILLS UNATTENDED. As of July 19, 2007, per the State Fire Marshal, when in use, gas grills with propane tanks must be on the ground level and 10’ from any structure, building or fence. Grills may be stored with their tanks on ground floor decks, but not on balconies. The fire marshal states that this is for your protection.
    2. Repairs required to buildings due to heat from grills will be at unit owner’s expense.
    3. Open fire pit type of containers are not to be used.
    4. No flammable materials may be stored on limited common elements/units without the express permission of the Eastview Board of Directors. At its discretion, the Eastview Board of Directors may require written authorization of the Fire Marshal prior to Board approval.
    5. All ashes from wood stoves/fireplaces/grills shall be disposed of properly in a covered metal container.
    6. No additions or alterations are to be made to the decks or outside doors without the prior written approval of the Board of Directors.
    7. Storage of wood is not allowed on decks.
  5. Motor Vehicles/Parking/RV Lot
    1. All vehicles must be registered with the Property Manager.
    2. Each unit owner or renter is allowed up to two (2) vehicles, plus one additional recreational vehicle. Recreational vehicles subject to all other rules that apply.
    3. Third vehicles, trailers, boats, RVs must be stored in the RV lot. All vehicles stored in the RV lot must be owned and registered in the name of a resident of Eastview and should be registered with the Eastview Board of Directors. (By-Laws, Article V, Section a7)
    4. Any vehicle stored in the RV lot should have the owner’s unit # displayed in the windshield. This will serve to identify the vehicle and provide an easy means of contacting the owner should the vehicle need attention or need to be moved.
    5. No camping trailer or motor home shall be occupied while in the RV lot.
    6. Except for service vehicles during service calls, no construction or commercial vehicles or equipment are allowed in the RV lot, overflow/visiting parking, unit driveways or any Eastview common areas.  No non-vehicle storage is allowed in the above areas, except for boats on trailers in the RV lot only  Personal commercial vehicles such as pickup trucks or vans rated 3/4 ton and under are permitted.
    7. By-laws, Article V, Section 5.08.4, states that vehicular parking may be regulated or assigned by the Board of Directors. In an effort to assure everyone sufficient parking space, the Board of Directors has adopted the following provisions:
    8. Each unit is allowed one (1) vehicle parking space in the garage and one (1) vehicle in the driveway servicing said unit or in the overflow/visiting parking if spaces are available. On holidays such as Easter, Independence Day, Thanksgiving or Christmas, owners should park second vehicles in their unit driveways to free up spaces in the overflow lots for holiday visitors. Some driveways may accommodate an additional vehicle, otherwise guests are to park in visitors’ areas so as not to obstruct residents’ parking.
      1. No parking is allowed in the roadways or on the lawns. The roadways are fire lanes and need to be clear for emergency vehicles and snow plowing equipment.
      2. Vehicles may only be parked in the street for limited times such as for loading and unloading. If you have a special circumstance that requires extra parking, contact the Board.
      3. No overnight parking is allowed on the streets. Vehicles in violation will be ticketed or towed at owner’s expense. A $25.00 fine will be levied against the Unit Owner/Tenant.
      4. No motor vehicles without a current registration sticker displayed and a current inspection sticker shall be operated, stored, or kept on the Association premises including those stored in the RV lot. This rule applies to all vehicles: motorcycles, snowmobiles, cars, trailers, boats, etc.
      5. All vehicles need to be in operational running condition.
      6. Any vehicles found in violation of these parking regulations may be towed at the owner’s expense.
      7. Unregistered or unidentified vehicles will be assumed to be abandoned and the Eastview Board of Directors will have the right to have such vehicles towed at the owner’s expense with ten (10) days notice (assuming the owner can be located).
  6. Pets
    1. By-Laws Article V, Section 5.08.a8, states that domestic pets (i.e., dogs, cats) should not exceed one (1) per unit.
    2. The Eastview Board of Directors took the following action on July 7, 1993: Only one uncaged pet (i.e., small dog or cat) is allowed per unit and only to unit owners.
    3. All dogs must be on a leash and attended when outdoors and all pet droppings picked up and suitably disposed of by owners. No pet may be left tethered outdoors (including on/around decks while unattended by the owner). If dogs are outdoors unattended, their owners will be given one written warning from the Eastview Board of Directors or their Agent, and any further violations will subject the pet to removal from the property to the appropriate agency, and any expense to be incurred by the owner, all of whom hereby agree to hold harmless the Board of Directors or Agent in this decision.
    4. Only small dogs (total grown weight of 25-30 lbs.) are allowed. This  applies to all dogs registered with Property Management after April  2008.
    5. Dogs should not be allowed to run loose or do their business on any of the Common Elements. The RV lot is an area where dogs can run for exercise.
    6. Any observance of dog droppings not being picked up will result in a fine to the owner. Fee to be determined by the Eastview Board of Directors based on the frequency of violations.
    7. All cats are to be house cats only and not allowed to roam the Common Elements unleashed.
    8. Pets are to be registered with the Board or Managing Agent.
  7. Garage/Yard/Moving Sales
    1. The Association has one (1) designated Saturday a year for a yard sale. The date is announced in the Eastview minutes.
    2. Exception is to allow one (1) moving sale 30 days prior to moving out of the Unit, which has been sold by the Unit Owner. Moving sale will be limited to two consecutive days, either Friday and Saturday or Saturday and Sunday. Hours are limited to 9:00 AM to 5:00 PM, each day of the yard sale. No signs can be posted in the Common Areas - signs are to be posted only at end of access road on Route 2A. A written request for approval must be made to the Eastview Board of Directors prior to any moving sale being held.
  8. Insurance
    1. Coverage: It is the Unit Owners responsibility to carry insurance coverage for their personal belongings (furniture, clothing, personal items, personal liability), etc. The Association’s Master Insurance Policy covers the building and any additions, alterations, or upgrades that have been made to the original units (vp1400 Rider for Betterments and Improvements) with the exception of the add-on seasonal rooms. These additions are to be insured by the unit owner/replacements and upkeep are the unit owners responsibility. The additional annual premium required for the Master Insurance Policy will be charged to the unit owner (see Item 14 b.vi). This includes any additional increase to the Master Insurance Policy due to the add-on seasonal rooms.
    2. Deductible: If a claim is made against the Association’s insurance policy, the Eastview Association will charge the unit owner the deductible amount.
    3. No unit owner shall permit anything to be done or kept in their unit or on the Limited/Common Elements which will result in the cancellation of insurance on the Condominium or any part thereof, or which would be in violation of any law, regulations or administrative ruling. (By-Laws, Article V, Section 5.08.a.2)
    4. Unit owners may be liable for any violations of association regulations and both Town and State laws.
    5. It is strongly recommend that all unit owners have a minimum of $300,000 to a maximum of $1 million of liability coverage per Eastview’s insurance agent.  It is important for all home owners to understand that without any personal homeowners and liability insurance they in fact are self-insured and therefore become personal liable for any negligence for which they are responsible.
  9. Furnace/Monitor/Fireplace Inserts/Chimney
    Installation & Cleaning Policy
    1. By-Laws Article V, Section 5.08.11, states, “All units installing a stove that burns wood, coal, oil, kerosene, gas or any other combustible fuel, are required to submit to the Board of Directors or Managing Agent, a certificate of safety signed by a qualified party, verifying that the stove installation has been inspected and is in compliance with fire code regulations.”
    2. All wood stove owners are required to have their chimney flues cleaned annually. The cost of the cleaning shall be paid by the Unit Owner.
    3. Verification of the annual cleaning must be submitted to the Board of Directors or the Managing Agent prior to October 15 of the calendar year.
    4. The Association arranges for chimney inspections each year. If a chimney is deemed required to be cleaned, the unit owner is responsible for arranging for the chimney cleaning and the cost of the cleaning is at the unit owner’s expense.
    5. As of May 1, 1991, annual verification of furnace and chimney cleaning is required.
    6. Vented kerosene heaters require verification of cleaning each year (as of January 1, 2016).
    7. Gas fireplace inserts or heaters should have an inspection each year (as of January 1, 2016).
    8. A copy of the cleaning receipt for any of the above should be forwarded to the Managing Agent before October 1 of each year; a $25.00/month fine will be assessed thereafter until proof is on file with the Association for insurance purposes.
    9. All units are responsible and liable for the safe operation of all above devices.
  10. Installation of Gas Lines/Kerosene Heaters
    1. Requests for any heating unit installation should be submitted to the Eastview Board of Directors in writing for approval.
    2. Gas line installation must be installed underground or underneath decks. Gas lines should not be installed on top of the decking. Above ground gas tanks are no longer allowed.
    3. Gas meters are not to be attached to decks or unit buildings. They should be installed as approved by the Board.
    4. Requests for installation of vented kerosene heaters and kerosene tanks should be submitted to the Eastview Board of Directors in writing for approval.
    5. Kerosene tanks being installed in townhouse units are to be installed in the garage.
    6. Kerosene tanks installed outside garden-style units need to be surrounded by lattice housing and maintained by the homeowner.
    7. Individual unit owners are responsible for all associated costs related to installation, coordination, and maintenance of gas lines/meters/tanks. Painting of rusting pipes is the responsibility of the unit owner.
    8. The unit owner will be responsible for any damage either to units or lawns caused by these installations. This includes repair to walls or vinyl siding if any of said heaters are removed.
  11. Dryer Vent Cleaning
    1. All unit owners in 2006 were required to have their dryers and dryer vents cleaned and duct materials brought up to fire code standards.
    2. Thereafter, dryers, dryer ducts, and dryer vents are required to be cleaned every 1-2 years.
    3. Proof of cleaning should be forwarded to the Managing Agent to be placed on file for insurance purposes.
  12. Hot Water Tank Replacement
    1. As of 1993, all unit owners were required to replace their hot water tanks, thereafter, to be replaced every 10 years. Leased tanks from Green Mountain Power are to be replaced every 15 years if they include a maintenance package. All tanks shall be replaced with at least 10-year warranty tanks.
    2. Proof of installation should be forwarded to the Managing Agent no later than December 31 of the designated replacement year.
    3. Damage to units due to leaks is a unit owner’s responsibility.
  13. Satellite Dish Installation Policy
    1. To assure protection of the units, the following conditions must be met before installing a satellite dish.
    2. Owners wishing to install a satellite dish need to apply in writing to the Eastview Board of Directors with details of their request.
    3. Satellite dishes should be 18" or less in diameter and no other external antennas such as two-way Internet connection dishes.
    4. A professional installer must be used to insure the integrity of the unit against weather or other potential areas of damage.
    5. For all new satellite installations after April 2008, the dish should be installed around the chimney facing the back of the unit and located for minimum visibility from the street.
    6. The dish cannot be installed on the front of the unit.
    7. Due to potential for leaks and interference with future roof repairs, a dish cannot be installed on the roof or deck overhangs.
    8. All wiring must go directly into the interior of the unit from the antenna. No wiring can be routed in the front of the unit.
    9. The unit owner will be responsible for any damage caused by the installation and may be required to restore the unit to its original condition.
    10. Unit owner is responsible for maintenance of the dish and building mounting area once installed.
    11. If dish is removed, unit needs to be put back to original condition.
    12. When the unit is sold, the dish and wiring will transfer to the new owner, if so desired. If not, the current owner must remove the dish and wiring, returning the exterior of the unit to its original condition. Satellite dish status will be a condition of completing a Resale Certificate by the Eastview Board of Directors or Managing Agent, when a Unit Owner wishes to sell their unit.
  14. Skylight/Light Tube Installation Policy
    1. To assure protection of the units, the following conditions must be met before installing any type of Skylight:
    2. Owners wishing to install a skylight need to apply in writing to the Eastview Board of Directors with details of their request.
    3. A professional installer must be used to insure the integrity of the unit against weather or other potential areas of damage.
    4. Unit owner is responsible for maintenance of the skylight, any exterior or interior leaks or any roof repairs due to the installation of the skylight.
    5. When the unit is sold, the new home owner should be advised that the maintenance and any repairs due to the skylight are their responsibility.
  15. Exterior Maintenance
    1. Association Responsibility
      1. The Association will take on the responsibility of decks and/or balconies. As decks are replaced with new pressure treated wood decks, the Association will resume the responsibility for resealing them every three (3) years.
      2. Roof shingles, flashing and gutters needing repair/replacement.
      3. Vinyl siding needing repair/replacement, unless determined to be due to negligence on the part of the unit owner.
      4. Electrical boxes and protective housing will be maintained by the Association.
    2. Unit owners Responsibility (Limited Common Elements)
      1. Any changes or replacements affecting the exterior of units require Board approval. The following is a guide for some options.
      2. A catalogue of approved options has been developed and is attached as Exhibit A
      3. Broken windows, screens, and window grids are the responsibility of the unit owner. Units who still have removable window grids must ensure they are in place at all times. Replacement windows can be obtained from Ron Roy, Roy's New View, 802-864-4777: Kas-Kel All-Season double hung white vinyl with 8 over 8 grids and Infinit ‘E’ glass. If another vendor is used, windows must be of the same style with grids.
      4. Exterior light fixtures or shutters needing repair and/or replacement. For consistency, Unit Owners need to contact the Eastview Board who will coordinate and install replacements at a 50/50 Unit Owners/Association expense.
      5. Backyard motion detector lights (perimeter units only) are the responsibility of the home owner. Board approval is required for new installations.
      6. Awnings are allowed over the decks, however, they all need to be the same style and color and professionally installed. Awnings can be obtained from Otter Creek Awning in Williston. Awnings are to be maintained by the Unit Owner and any damage to the building will be at Unit Owner’s expense.
      7. Three and Four Season Sun Rooms may be added to your unit by Otter Creek Awning. A written request must be made to the Board of Directors for approval before any contract is signed with Otter Creek. Also the homeowner must sign a statement stating that they will be held responsible for the repair & maintenance of this addition. They must also pay for any increase to the Master Insurance premium assessed due to such addition.
  16. Air Conditioners
    1. Air conditioners should be small units only. Any damage caused to the building by the installation or use of the air conditioner will be at the expense of the unit owner.
    2. Air conditioners are to be installed only between May – October.
    3. Permanent outside air conditioning units may be installed with Board approval.
  17. Late Fee Policy
    1. As referenced in By-Laws Article V, Section 5.03, ‘Collection of Assessments’ and Article V, Section 5.06, ‘Lien for Assessment’, The Board of Directors or the Managing Agent, (i.e., Property Manager) at the request of the Board of Directors, shall take prompt action to collect any association fees or special assessments for Common Expenses due from any Unit Owner which remain unpaid for more than thirty (30) days from the due date for payment thereof.
    2. Any assessment, or installment thereof, not paid shall accrue a late charge on the overdue assessment or installment.
    3. As of February 26, 2008, the late fee policy approved by the Board of Directors assessed a $25.00 per month for every month overdue. A Lien will also be placed on the unit after thirty (30) days and small court proceedings will be initiated after sixty (60) days as well as foreclosure on the property if the Board should elect to do so.
    4. The Unit Owner shall also be liable for and pay to the Association all costs of the collection, including attorney fees, late fees, filing and discharging lien fees.
  18. Violations
    1. Any unit owner may file a written complaint with the Eastview Board of Directors, citing a violation of any of these Rules & Regulations. The complaint must be in writing, stating the violation, and signed by the complaining party. If deemed a justifiable complaint by a majority of the Eastview Board of Directors, the unit owner in violation of these rules shall be given written notice of the complaint and shall have five (5) days from the date of notification to correct said violations unless more time is both required and requested in writing. If violations are not corrected within said five (5) day period, the Eastview Board of Directors may hire an outside party to correct said problem at the expense of the unit owner in violation, as well as charge a $25.00 fee for each day.
  19. Amendments
    1. The Eastview Board of Directors may amend, modify, add or delete any provisions of these Rules and Regulations at any time. (By-Laws, Article III, Section 3.02f and Article V, Section 5.08.a.12b)

Last update: 9/16/2008

Accepted Owners Meeting September 2008.

WILLISTON EASTVIEW CONDOMINIUM ASSOCIATION, INC. RULES and REGULATIONS

  Williston Eastview Homeowners Association, Williston, Vermont   •   All rights reserved ©2007-2009